| Job Title | Executive Assistant |
| Organization | Zoom Online |
| Department | Operations |
| Reporting Structure | CEO |
| Location | Dallas, Texas |
| Job Type | Full-Time |
About Us
Zoom Online is an emerging internet service provider in the United States of America, with start-up in Dallas, Texas and regional offices located in Phoenix, Arizona.
Our purpose is to provide reliable, fast, affordable and uncapped Wi-Fi enabled internet services to communities connecting exclusively to Zoom Technology Group’s fibre infrastructure footprint.
We are a customer oriented business and pride ourselves on exceptional service delivery. We are a collaborative, creative and entrepreneurial team, building a vibrant and dynamic brand where people who want to make a difference can grow their careers.
If you are customer focused, agile with proven experience in recruitment and human resources, we would like to hear from you.
Our core Values
Honesty, Accountability , Respect, Passion, Innovation
Purpose of the role
The purpose of this role is to provide administrative support for the CEO and Chairman of ZoomOnline. The individual will have proven experience as an Executive PA ensuring key task and company initiatives are accomplished with high efficiency. To manage the executives calendar, including itineraries, travel, facilitating as well as attending meeting & capturing notes where required.
| KEY PERFORMANCE AREAS (KPAs) and key responsibilities – (Weighted) |
| Managing the CEO & Chairman’s calendar , Making Travel arrangements, Assisting with appointments and meetings Assist with administrative tasks as requested by ChairmanExpense management on behalf of CEO and Chairman |
| Professionalism Ability to maintain confidentiality of information related to the company and the executives. Demonstrate good time management, which includes prioritising of tasks, punctuality, and general timekeeping.Communicate appropriately with external clients as well as with internal employees- communication includes telephonic, face-to-face and e-mail correspondence.Display positive attitude and respect towards the team, tasks, and the company’s code of conduct. |
| Job Requirements | |||||||
| Qualification, Industry specialization | Minimum requirements 3 Years Executive Experience | Added advantage / beneficial | |||||
Additional Information | |||||||
| Working Arrangement: Office I Remote I Hybrid | The incumbent will be required to work in office initially with an opportunity for hybrid / remote work as the business neutralises out of start-up | ||||||
| Experience | 3-5 years’ experience in exec PA role. Proficiency in MS Office Suite. Excellent verbal and written communication skills. | ||||||
| How to apply | Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and qualifications to (resume@ZoomOnline.com) Please include “Executive PA” in the subject line. Zoom Online is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. | ||||||
| Competencies | |||||||
| Functional / job-related | Skills | Proficiency level | |||||
| Basic | Intermediate | Advanced | |||||
| Microsoft Office | X | ||||||
| Written and verbal communication skills | X | ||||||
| Strong Organisation skills | X | ||||||
| Scheduling & Planning | X | ||||||
| Interpersonal Skills | X | ||||||
| Business Acumen | X | ||||||
Other / soft skills | Desired Behaviour & Motivations | ||||||
| Team Player, Flexibility and Adaptability, Empathy, Self-Managed, Collaborative Resilience, Dependable, Curious, Diverse thinking | |||||||